Job Details

Full Time

Description

Title:                        Accounting Specialist
Department:           Accounting Department
Location:                 Headquarters
Wage Category:     Non-Exempt
Report To:              Accounting Manager              

Duties include but are not limited to:

  • Work with accounts payable, accounts receivable, and payroll.
  • Process incoming payments by check, credit card, and Electronic Funds Transfer (EFT).
  • Receive, process, and reconcile statements.
  • Create invoices according to company practices and submit the invoices to customers.
  • Enter (post) financial transactions into the appropriate computer software.
  • Maintain accurate records, including ledgers, journals, receipts, and invoices.
  • Receive and record cash, checks, and vouchers.
  • Prepare and make bank deposits.
  • Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
  • Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
  • Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files and contact delinquent accountholders to request payment.
  • Research customer discrepancies and past-due amounts with the assistance of the Accounting Manager and other staff.
  • Record, enter, verify documentation, and distribute petty cash.
  • Collaborate with the Accounting Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
  • Assist the Accounting Manager in reconciling revenue accounts each month.
  • Assist in generating monthly billing statements based on the general ledger.
  • Assist with accounting records and ledgers by reconciling monthly statements and transactions.
  • Reconcile or note and report any differences they find in the records.
  • Calculate and report sales tax based on paid invoices.
  • Perform administrative and other tasks as needed.

Qualifications

  • Education and Experience Requirements:
  • Associate or bachelor’s degree in accounting, finance, or related field preferred
  • 1-3 years of general accounting experience
  • 1-3 years of experience working with payroll, accounts receivable, and accounts payable
  • Understanding of accounting principles and current financial legislation.
  • Understanding of Generally Accepted Accounting Principles (GAAP) accounting principles
  • Familiarity with QuickBooks, Microsoft Excel, and Microsoft Outlook

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